Panduan Pengguna Sistem Manajemen Kepegawaian

NAVIGATION OF EMPLOYEE SYSTEM

Human Resources Management System is a system that is intended for Human Resources (HR). This system aims to facilitate HR to get the latest information related to the existing employee in Telkom University

LOGIN

URL of Human Resources Management System is in http://igracias.telkomuniversity.ac.id (i-Gracias)

Steps to perform authentication or checking user permissions on Human Resources Management System is as follows:

1. Open in the URL http://igracias.telkomuniversity.ac.id
2. Enter the username and password in text boxes, in accordance with the username and password that has been registered in accordance with the user in the user group.

HOME

Home is the first menu visible when logged in as Admin of HR successfully. In this menu will display the sentence that states are logged in as Admin HR.

ADD EMPLOYEES

Here are the steps that need to be done to add employees:

1. Click the ‘Add Employee’ button
2. After that, there will be a form to be filled related to the employee’s personal data
3. Once all the data has been loaded correctly, click the ‘Add’ button to save the employee data into the database.

ADD EMPLOYEES OF PROSPECTIVE EMPLOYEES

Here are the steps to add employees of prospective employees who have received:

1. Click the “employees of prospective employees”
2. Then the form will appear as below:
3. Click the “Set as Employee” button in the Action column to add a prospective employee to be an employee.

PRINT LIST OF EMPLOYEES

Print Employee List is a feature to print a list of employees who are in the organizational structure and the data has been entered into employee. To print a list of employees, click the ‘Print’ button and will open a new page that contains a list of employees that are ready to be printed.

EDIT EMPLOYEES

The following are the steps to change the employee data through Edit Employees features:

1. Click the Edit Employee button
2. Then will appear the data of employees who want to be changed as shown below:

3. Change the data you want to change.
4. Click the ‘Change’ button in order to change the data saved to the database and will display a notification message that the data has been saved to the database.

SET STATE OF EMPLOYEES

To change the active state of an employee, the following steps:

1. Click the button () to turn off employees.
2. After that, it will display a dialog box “Disable Employees” as below:

1. Click the ‘Disable’ button to perform non-activation on the employee.
2. After that, a confirmation dialog box will appear
3. Click ‘OK’ to change the active states of employees or click ‘Cancel’ to cancel.

HISTORY OF EMPLOYEES

To view the history of an employee, the following steps:

1. Click the button () in the Action column to view the history of employees.
2. After that, a list of sub-menus from History of Employees with Employee Details as the default sub-menu that appears first will appear as shown below:

DETAILS OF EMPLOYEES

Information on employee data will be displayed as shown below:
Here is a view that given application when the ‘Print’ button in the sub-menu of Employee Details pressed.

TRAINING

Training is a sub-menu on the Employee History menu. Training sub-menu displays information about the data types of training that has been followed by an employee. Here is a sub-menu page views Training.

ADDED TRAINING

Here are the steps that need to be done to add training data from an employee:

1. Click the ‘Add Training’
2. After that, there will be a form to be filled related to the training data followed by the employee
3. Once all the data has been filled correctly, click the ‘Add’ button to save the training data to the database.

EDIT TRAINING

Here are the steps that need to be done to change the training data of an employee:

1. Click the Edit Training action
2. After that, will appear the form of Edit Training, so that the user can change the data that needs to be changed
3. After changing the data that needs to be changed, click the ‘Edit’ button to save the changes to the database.

DELETE TRAINING

Here are the steps that need to be done to delete an employee training data:

1. Click the action ‘Delete Training’
2. This will bring up a dialog box that will confirm the deletion of the training data
3. Select ‘OK’ to delete the data or ‘Cancel’ to cancel the deletion process

ADDED EDUCATION

Here are the steps that need to be done to add the educational history of Employees:

1. Click the ‘Add’ button
2. After that, there will be a form to be filled in the data related to the employee’s education history.
3. Once all the data has been filled correctly, click the ‘Add’ button to save the educational history data to the database.

EDIT EDUCATION

Here are the steps that need to be done to change the education data of an employee:

1. Click the Edit Training action
2. This will bring up the form Edit Education, so that the user can change the data that needs to be changed
3. After changing the data that needs to be changed, click the ‘Edit’ to save the changes to the database

DELETE EDUCATION

Here are the steps that need to be done to delete an employee education data:

1. Click the action ‘Delete Education’
2. This will bring up a dialog box that will confirm the deletion process of education data
3. Select ‘OK’ to delete the data or ‘Cancel’ to cancel the deletion process

ADDED REWARD

Here are the steps that need to be done to add a list of employee Reward:

1. Click the ‘Add Reward’
2. After that, there will be a form to be filled related with the Rewarddata received by the employee
3. Once all the data has been filled correctly, click the ‘Add’ button to save Reward data to the database.

EDIT REWARD

Here are the steps that need to be done to change the data reward an employee:

1. Click the Edit Reward action
2. This will bring up the form of Edit Reward, so that the user can change the data that needs to be changed
3. After changing the data that needs to be changed, click the ‘Edit’ to save the changes to the database

DELETE REWARD

Here are the steps that need to be done to delete the data of reward an employee:

1. Click the action ‘Delete Reward’
2. This will bring up a dialog box that will confirm the deletion process of Reward data
3. Select ‘OK’ to delete the data or ‘Cancel’ to cancel the deletion process

ADD FAMILY

Here are the steps that need to be done to add a list of families of employees:

1. Click the ‘Add Family’ button
2. After that, there will be a form to be filled related with the data of the employee’s family member
3. Once all the data has been filled correctly, click the ‘Add’ button to save the data of the employee family members to the database.

EDIT FAMILY

Here are the steps that need to be done to change the data of members of the family of an employee:

1. Click the action ‘Edit Family’
2. This will bring up the Edit Family form, so that the user can change the data that needs to be changed.
3. After changing the data that needs to be changed, click the ‘Edit’ button to save the changes to database. If the data has been changed, a dialog box will appear the following message.

DELETE FAMILY

Here are the steps that need to be done to delete the list of members of the family of an employee:

1. Click the action ‘Delete Family’
2. This will bring up a dialog box that will confirm the deletion process family members data.
3. Select ‘OK’ to delete the data or ‘Cancel’ to cancel the deletion process.

ADD HEALTH HISTORY

Here are the steps that need to be done to add a list of history of employee health :

1. Click the ‘Add’ button
2. After that, there will be a form to be filled in related to the employee’s personal medical history data
3. Once all the data has been filled correctly, click the ‘Add’ button to save the employee’s health history data to the database.

EDIT HISTORY OF HEALTH

Here are the steps that need to be done to change the data of an employee’s health history:

1. Click the ‘Edit History Health’ action
2. This will bring up the form Edit health, so that the user can change the data that needs to be changed
3. After changing the data that needs to be changed, click the ‘Edit’ button to save the changes to the database.
4. If the data has been changed, the following dialog box will appear.

DELETE HISTORY OF HEALTH

Here are the steps that need to be done to delete an employee’s healthhistory list:

1. Click the ‘Delete History of Health’ action
2. This will bring up a dialog box that will confirm the medical history deletion process.
3. Select ‘OK’ to delete the data or ‘Cancel’ to cancel the deletion process.
4. If the data has been deleted, will appear following message dialog box.

POSITION LEVEL

The position level is a sub-menu on the Employee History menu. It’s displays information about the position level from an TPA employee. Here is a sub-menu page views of position level.

ADD POSITIONS LEVEL

Here are the steps that need to be done to add a level of employee positions:

1. Click the ‘Add Position Level’
2. After that, there will be a form to be filled related to the employee’s position level data
3. Once all the data has been filled correctly, click the ‘Add’ button to save the position level data of the employee to the database.

REMOVE LEVEL POSITIONS

Here are the steps that need to be done to delete the old position level for inclusion in the list of history of an employee-level positions:

1. Click the ‘Delete History of Level Position’ action
2. This will bring up a dialog box that will confirm the deletion process history of position level data

3. Select the ‘Delete’ button to delete the employee position levels.
4. Furthermore, the notification box will appear that gives information that the level of the position was removed and saved to the database of history of position level.

FUNCTIONAL POSITION ACADEMIC

Functional Position Academic is a sub-menus contained in the Employee History menu. Functional Position Academic sub-menu displays information about the Functional Position Academic data owned by an employee. Here is a sub-menu page views Functional Position Academic.

HISTORY OF STRUCTURAL POSITION

Structural Position history is a sub-menu on the Employee History menu. Structural Position History Sub-menus displays information about the history data of structural position owned by an employee. Here is a sub-menu page view History of Structural Position.

ADD DOCUMENTS

Here are the steps that need to be done to add document:

1. Click the ‘Add Document’ button
2. After that, there will be a form to be filled in related with the document data you want to add
3. Once all the data has been filled correctly, click the ‘Add’ button to save the document data to the database.

EDIT DOCUMENTS

Here are the steps that need to be done to change the document data of an employee:

1. Click the action ‘Edit Document’
2. This will bring up the form of Edit Document, so that the user can change the data that needs to be changed
3. After changing the data that needs to be changed, click the ‘Edit’ button to save the changes to database.
4. Further information message will appear when data has changed.

DELETE DOCUMENT

Here are the steps that need to be done to delete the list of documents an employee:

1. Click the ‘Delete Document’ action
2. This will bring up a dialog box that will confirm the deletion of document employee data
3. Select ‘OK’ to delete the data or ‘Cancel’ to cancel the deletion process

HISTORY OF EMPLOYEES STATE

History of Employee State is a sub-menu on the Employee History menu. History of Employee State Sub-menus displays information about employee status history data in the work of an employee. Here is a sub-menu page views Employee State History.

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